Free Template
Product Requirements Brief
Use this before starting any development work to align your team around what you are building and why. Fill in each section before handing off to a development team or agency.
How to use this template: Work through each section in order. If you cannot answer a section clearly, that is a signal to resolve it before development begins. Incomplete or vague sections are where projects go wrong. Aim to have every field filled before sharing with your development team.
Project or Feature Name
Problem Statement
What problem are we solving? Who has this problem? Why does it matter now?
Business Objective
What outcome are we trying to achieve? How will we know this was worth building?
Users and Stakeholders
Who will use this? Who is affected by it? Who needs to sign off on it?
Scope
In scope
Out of scope
Key Requirements
List the must-have functional requirements. Be specific. Avoid vague language like "easy to use" or "fast". Each requirement should be testable.
Constraints and Dependencies
What are the technical, time, budget, or integration constraints? What does this depend on that is outside your control?
Acceptance Criteria
How will we know this is done? List the specific conditions that must be true for this to be considered complete and acceptable.
Open Questions
What has not been decided yet? List every unresolved question and who is responsible for answering it.
Assumptions
What are we assuming to be true that has not been confirmed? Document these so they can be validated.